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PROJECT : ENCORE Submissions Guidelines

General Instructions

  • A submission must have had at least one complete public performance.
  • The submission must be primarily a choral work. Both a cappella and works with either traditional or non-traditional accompanying instrumentation are acceptable.
  • Entry is limited to one composition per composer per quarter. Any additional submissions by a composer during a single quarter will be discarded without review and without comment. Quarterly submission deadlines are on the 15th of January, April, July, and October.
  • Composers of any age are eligible. (Compositions may be submitted posthumously if accompanied by a legal, notarized document granting authority to do so.
  • The composer is solely responsible for obtaining permission for use of any submitted materials (texts, sound files, recording, etc.) Being unable to locate the owner of a copyright does not constitute permission for use, implied or otherwise.
  • Submission of any materials for consideration indicates you have read and accept the PROJECT : ENCORE Terms of Use.
  • The quality of the submitted manuscript must meet professional performance standards.
  • The musical setting must be original. Treatments of existing sources, e.g., folk songs, hymn tunes, etc., should express the borrowed material in a musically fresh and imaginative manner. Contrafacta and similar textual parodies are beyond the scope of this catalog.
  • There are no fees or commissions of any kind associated with PROJECT : ENCORE’s services.

Procedure

Following all instructions carefully. An incomplete or erroneous submission will not be reviewed.

  1. Prepare the following electronic files:
    • COMPLETE SCORE: An electronic file of the complete performance score without any omissions or redaction.
      • The file must be in PDF format.
      • This is the performance/conductor score.
      • The score should be complete in all respects. You may, optionally, place a watermark on each page of the complete score with a notation such as "For Perusal Only." Such a watermark is not necessary, but you may do so if you desire.
      • Maximum file size: 15MB.
    • ANONYMOUS SCORE: An electronic file of the complete score from which all composer-identifying marks have been removed.
      • The file must be in PDF format.
      • A score having any composer-identifying marks will be rejected without comment.
      • Other than the removal of composer-identifying marks, the score must be complete in all respects.
      • Maximum file size: 15MB.
    • SOUND FILE: A complete sound recording of a performance or a MIDI-generated realization of the work.
      • The audio file must be in MP3 format.
      • Only a single file may be uploaded. Multiple files, of a multi-movement work for example, must be combined before submission.
      • If the audio file is of a live performance, you are solely responsible for securing permission for use from the performing group.
      • Maximum file size: 25MB. Larger sound files must be compressed prior to submission.
    • HEAD-SHOT: A hi-resolution head shot (900 x 1500 pixel minimum). If your work is selected, this image will be used in various print media campaigns and P:E's feature page in the Choral Journal. This is the minimum size required for print. (If you are currently represented in the PROJECT : ENCORE catalog, you need not submit this file again.)
  2. When all files are prepared and ready, complete the on-line Submission Form. (This process can take up to twenty minutes.)
  3. If you have any questions, email info@ProjectEncore.org prior to completing the Submission Form.
  4. No material will be reviewed that is incomplete or fails to meet the criteria specified above.

After Submission

  • The submitted full score will be coded for identification then sent on for review by a panel of at least three distinguished conductors.
  • Anonymity of the entrants will be maintained throughout the review process.
  • You will be notified when the panel has reached a decision.
  • If, in the opinion of the panel, your composition meets the required artistic and performance standards, your work will be added to the PROJECT : ENCORE catalog along with your biography and picture.
  • If your work is added to the PROJECT : ENCORE catalog, your name will be added to the PROJECT : ENCORE Quarterly Report mailing list. This quarterly newsletter helps you keep up with what’s going on with other P:E composers.
  • An electronic copy of each entry will be retained by PROJECT : ENCORE for archival purposes.
  • PROJECT : ENCORE reserves the right to remove a composer and composer’s work(s) from its catalog should the composer fail to keep all contact information current or should a composer fail to represent PROJECT : ENCORE in a productive and positive manner.

PROJECT : ENCORE is not in competition with any company or organization seeking to promote or publish new choral music. We are neither a publishing house nor a representative of any particular composer. We support all efforts encouraging the composition and performance of new choral music of exceptional quality.